The CMLTO Quality Assurance Committee uses certain criteria to administer the Quality Assurance Program. If you are interested in reading the Quality Assurance Committee policy about the Quality Assurance Program requirements click here

The Quality Assurance Program components are defined in the Medical Laboratory Technology Act, 1991. You can find more information about how registrants engage with and complete each Quality Assurance Program component below:

Professional Portfolio:

Every Practising registrant must submit the following Professional Portfolio sections by March 31st for review by QAP staff:

  • Their Professional Profile 
  • Self-Assessment, including: 
    • Completed self-evaluation of MLT tasks and responsibilities 
    • Completed CMLTO Standards of Practice self-assessment
    • Completed Practice Improvement Self-Assessment Module (PRISM) 
  • Learning Goals: 
    • 2 learning goals. At least one of these learning goals has to be based on an area of improvement that has been identified by the Self-Assessment 
    • Only the Goal and Goal Description sections need to be submitted by March 31st
  • Practising registrants are randomly selected to submit their Professional Portfolio for review by Quality Assurance staff every 5 years. These registrants are required to submit the following by December 31st
    • Confirmed Professional Profile information to be completed by March 31st 
    • Completed self-assessment to be finished by March 31st
    • Learning goals, with the following sections completed: 
      • Goal: to be completed by March 31st 
      • Goal Description: to be completed by March 31st
      • Impact on Practice 
      • Goal completed. If the goal is not completed or is ongoing, then next steps must be recorded 
    • Completed Professional Development requirements and hours, which includes: 
      • A minimum of three different activity types 
      • A minimum of three activities linked to a learning goal and a description of how the activity supported their continued competence.
      • A minimum of thirty (30) professional development hours with key learnings that clearly describe how it advanced the registrant’s professional knowledge, skill, and/or judgment.
  • Practising registrants who register with the College in the current portfolio year will not be selected to submit their Professional Portfolio. The first calendar year of CMLTO registration does not contribute to the five (5) year cycle but they are still required to maintain an up-to-date professional portfolio.
  • A Practising registrant may be required to submit their Professional Portfolio within thirty (30) days upon request by the Quality Assurance Committee.
Practice Review :
  • Practising registrants who have held a Practising certificate of registration with the CMLTO for more than two (2) years will be randomly selected once every ten (10) years to complete the Practice Review assessment.
  • A Practising registrant will be required to complete the Practice Review assessment based on the following Quality Assurance Committee criteria:
    • All Practising registrants will complete the Practice Review within their first two (2) years of CMLTO registration.
    • A registrant who changes their class of registration from Non-Practising to Practising will complete the Practice Review within two (2) years of the change.
    • A registrant suspended for non-payment of fees and who reinstates as Practising will complete the Practice Review within two (2) years of reinstatement.
    • A registrant who Resigns or is revoked and reapplies to the CMLTO as Practising will complete the Practice Review within two (2) years of re-registering.
    • A registrant who changes their class of registration (i.e., Resigned, Non-Practising, suspended, or revoked) after being randomly selected for the Professional Portfolio or Practice Review audit will complete the Practice Review assessment within 60 days of returning to Practising status.
    • A Practising registrant may be directed to complete the Practice Review assessment within a specified timeframe if the Committee upon review of a registrant’s case determines that a Practice Review assessment will support the registrant’s continued competence.
Competence Evaluation :

The CMLTO Quality Assurance Committee may require a registrant to participate in a Competence Evaluation assessment. 

A Competence Evaluation Assessment would take place if the Quality Assurance Committee is of the opinion that the registrant’s knowledge, skill, and judgment are unsatisfactory. This is based on a review of the registrant’s Professional Portfolio, the results of a practice review, or any other relevant written information. 

Failure to comply with the Quality Assurance Program can result in a registrant being referred to the Quality Assurance Committee. Registrants referred to the Committee are given the opportunity to make submissions about why they could not comply with the program’s requirements.