The Professional Portfolio helps Registrants maintain professional excellence by promoting ongoing self-reflection and development. Every CMLTO Registrant that holds a Practising certificate of registration must maintain a Professional Portfolio in order to set measurable goals toward continuous quality improvement and enhanced professional practice. Completion of the Professional Portfolio is self-declared during the annual registration renewal.

In accordance with QAC Policy 15 – Professional Portfolio Description (here) , the portfolio runs on an annual cycle from January 1 to December 31. 

The Professional Portfolio runs on an annual cycle from January 1 to December 31. Registrants can access their portfolio by logging into CMLTO Online Services (here)

The Professional Portfolio consists of the following sections:

Section Description
Stage 1
Professional Profile A summary of the Registrant’s professional experience
Self-Assessment, including the Practice Improvement Self-Assessment Module (PRISM) A Registrant’s reflection of their MLT tasks and responsibilities, their self-assessment in comparison to the CMLTO Standards of Practice, and completion of PRISM.
Learning Goals A Registrant develops a minimum of two learning goals each year with at least one based on an area of improvement from the self-assessment results.
Stage 2
Professional Development A record of the Registrant’s Professional Development (PD) activities that meet the following requirements: a minimum of 30 hours, a minimum of three different activity types, and a minimum of three activities which link to one or more of their goals. Each activity includes the activity’s date, type, title/topic, key learnings and claimed PD hours.
Learning goal reflection A Registrant’s self-evaluation of the progress made on their learning goals throughout the year. They identify if their goals are complete or if there is an opportunity for further learning.

The Professional Portfolio consists of 2 Stages:

Stage 1

Stage 1 includes the Professional Profile, Self-assessment, and Learning Goal development. All Practising registrants are required to submit the Stage 1 Professional Portfolio by March 31st of each year. This submission is reviewed by Quality Assurance Program (QAP) staff who inform the registrant if their submission is approved or requires edits. Coaching is provided to registrants as needed to help support them in successfully submitting their Stage 1 portfolio.

Stage 2

Stage 2 consists of the Professional Development activities and Learning Goal reflection. Submission is only required if the Registrant is randomly selected for audit. Registrants may be randomly selected once every 5 years for the Professional Portfolio audit. If selected for audit, a Registrant must submit their completed Professional Portfolio at any time before December 31st. The audit submission includes both Stage 1 and Stage 2. The Quality Assurance Committee can request for a registrant to submit their portfolio within 30 days.