Governance

The College of Medical Laboratory Technologists (CMLTO) is governed by a Board of Directors. 

The Board establishes CMLTO’s strategic direction and the outcomes that will lead self-regulation of medical laboratory technologists (MLTs) forward in the interest of public safety in accordance with the legislation.

A Policy Governance® model is used to form policy direction, influence strategy and operations, and monitor results and progress on policy achievement and compliance.

The Regulated Health Professions Act, 1991 (RHPA) stipulates that the Board be composed of between seven and eleven professional MLTs who are elected by their peers, one professional MLT from academia who is elected by the Board, and between seven and ten public members who are appointed by the Ministry of Health.

Board members attend four Board meetings each year and serve on at least one statutory Committee.

Governance Modernization

In late 2021, the CMLTO Board expressed an interest in taking a step back and regrouping its efforts in relation to governance modernization. This was done to complement the incremental progression made in the past (e.g. Bylaw changes) in governance modernization, with a desire to move forward a more wholistic agenda of governance modernization.

In 2022, the Board has had the opportunity to discuss potential changes using a principle-based approach. Their work this year has led to a set of Governance Modernization Principles which can be found below.  

A longitudinal plan for governance modernization, anchored to these principles, will be developed by the Board in 2023, and beyond. This plan will be released publicly as it is developed and approved to ensure that the public, registrants and all stakeholders understand the Board’s direction transparently.

Feedback regarding the CMLTO Board of Director’s Governance Modernization Principles, and plan are welcome from the public, registrants and stakeholders at any time.

Please send your questions, comments and feedback to executiveoffice@cmlto.com.

Select any of the options below to learn more about Governance at the CMLTO, or if you are a CMLTO Board or Committee member and want to access any information that you may need.

Read a copy of the CMLTO By-Law

CMLTO Governance Modernization Principles

CMLTO’s Equity, Diversity, Inclusion and Justice Plan

CMLTO Strategic Framework

CMLTO Board of Directors

CMLTO Committees

CMLTO Board Policies

The Policy Governance Model® was adopted by CMLTO to form policy direction, influence strategy and operations, and monitor results and progress on policy achievement and compliance.

 

Please note that the CMLTO is sharing these policies for transparency purposes. If you wish to use or distribute the information provided, you need direct permission from CMLTO staff. Please reach out to us at communications@cmlto.com if you wish to do so.

Ends (Critical Outcomes) Policies

The CMLTO Board defines which results are to be achieved, for whom, and at what cost by its Ends (Critical Outcomes) Policies. The CMLTO Ends (Critical Outcomes) Policies are refreshed approximately every four years.

E.01. Ends (Critical Outcomes) Policy
Executive Limitations Policies

The CMLTO Board establishes the boundaries of acceptability within which methods and activities can responsibly be left to the Registrar and CEO by its Executive Limitations Policies. These limiting policies apply to “Means” rather than to Ends.

EL II-01. General Executive Constraint EL II-09. Investment EL II-10. Financial Planning and Budget Cycle EL II.11. Financial Condition EL II-12. Financial Audit and External Auditors EL II-15. Asset Protection EL II-16. Vendor Relations EL II-17. Summary of Financial Numerical Limitations EL II-20. Signing Authority/Authorization of Expenditures EL II-25. Human Resources Parameters EL II-35. Staff Conduct and Transparency EL II-40. Registrant Relations EL II-45. Communication and Support to the Board EL II-50. Corporate Identity/Communications and Public Image EL II-70. Intellectual Property EL II-80. Executive Succession Plan
Board Staff Relationship Policies

The CMLTO Board clarifies the manner in which it delegates authority to its one staff member, the Registrar and CEO as well as how it evaluates the Registrar and CEO’s performance in achieving the Ends and complying with Executive Limitations policies, by its Board-Staff Relationship Policies.

BSR III-01. Overview of Board Staff Relationship BSR III-02. Delegation to the Registrar and CEO BSR III-03. Accountability of the Registrar and CEO BSR III-04. Registrar and CEO Position Description BSR III-05. Registrar and CEO Job Products Policy BSR III-07. Unity of Control Policy BSR III-10. Registrar and CEO Performance Evaluation BSR III-20. Board Support of the Registrar and CEO BSR III-25. Registrar & CEO Compensation Program: Structure and Administration BSR III-25.05. Registrar and CEO Compensation Program Structure and Administration BSR III-26. Use of Registrar and CEO Employment Letter Template Policy
Governance Process Policies

The CMLTO Board determines its philosophy, accountability, and the specifics of its own job by its Governance Process Policies.

GP IV-01. Governance Philosophy/Approach GP IV-01.05. Board Equity, Diversity, Inclusion, and Justice Principles and Values GP IV-05. Board of Directors Terms of Reference GP IV-10. Board Member Job Description GP IV-15. Role of Board Officers GP IV-16. Guidelines for Academic Member/Role Description GP IV-20. Statutory and Board Committee Principles GP IV-20.05. Executive Committee Terms of Reference GP IV-20.06. Inquiry, Complaints and Reports Committee Terms of Reference GP IV-20.07. Discipline Committee Terms of Reference GP IV-20.08. Fitness to Practise Committee Terms of Reference GP IV-20.10. Patient Relations Committee Terms of Reference GP IV-20.11. Quality Assurance Committee Terms of Reference GP IV-20.12. Registration Committee Terms of Reference GP IV-20.13. Voluntary Roster Registration Committee Terms of Reference GP IV-20.14. Voluntary Roster Quality Assurance Committee Terms of Reference GP IV-20.15. Voluntary Roster Inquiries, Complaints and Reports Committee Terms of Reference GP IV-20.16. Voluntary Roster Discipline Committee Terms of Reference GP IV-20.17. Voluntary Roster Fitness to Practice Committee Terms of Reference GP IV-22. Role of Committee Chair GP IV-25. Board Policy Decision Process GP IV-30. Annual Planning Cycle and Annual Integrated Board Strategic Agenda or Workplan GP IV-35.01. Board Meeting Agenda Development and Structure GP IV-35.02. Board & Committee Member Honoraria and Expenses GP IV-35.10. Developing and Maintaining the Board Policies GP IV-40. Recruitment Nominations and Appointment Selection Criteria for Council Members GP IV-45. Board Linkage with Ownership/Careholdership GP IV-45.05. Board Meeting Process and Minutes Policy GP IV-50.05 Board Information System GP IV-50.10. Board Monitoring System GP IV-60. Board Policy Champion Role GP IV-70. CMLTO Board Effectiveness Evaluation Policy GP IV-80. Board Code of Conduct, Confidentiality and Conflict of Interest Policy GP IV-120. Board / Committee Member Attendance at External Events and Learning Opportunities GP IV-130. Board Mentor Program GP IV-135. Disclosure of Information GP IV-141. Approved Courses of Study in Medical Laboratory Technology for CMLTO Registration GP IV-150. Board Member Use of Social Media GP IV-166. Government Relations GP IV-170. Emergency Class of Registration GP IV-180. Board Use of Generative Artificial Intelligence