CMLTO Governance Scorecard

What is the CMLTO Governance Scorecard?

The CMLTO Governance Scorecard is our Board of Directors’ way of measuring key governance and outcome indicators over the year. This way, the CMLTO Board of Directors can hold itself accountable for delivering on its vision, achieving the College’s critical results, and delivering governance excellence.

The CMLTO Governance Scorecard is divided into the following Key Indicators which are measured and reported on:

  • Board Member Capacity
  • Careholder Linkage Outcomes
  • Critical Governance Process Outcomes
  • Public Interest Impact

Within these 4 main Key Indicators, there are more sub-indicators included. Read below for more information on the sub-indicators, their description, CMLTO’s targets, and our current position:

Board Member Capacity

This area of focus relates to the Board’s ability to develop and maintain competencies required to meet its responsibilities.

Percent of Board Members completing the full Annual Board Orientation

Number of Board Members attending at least 75% of Board Orientation sessions at the February meeting / Total number of Board Members at the time of the meeting.

TARGET = 100%

 

Table showing a percentage measure of Board member capacity for 2026. February: 87.7 percent. April: 88.9 percent. May: 70.0 percent. September and December: not yet reported.

Percent of Board Members reporting on the utility of the full Annual Board Orientation to successfully fulfill their responsibilities

Number of Board Members who select “Agree” to a survey question regarding the utility of the orientation / Total number of Board Members who responded to the survey.

TARGET = 85%

Table showing a percentage measure of Board member capacity for 2026. February: 77.5 percent. April: 89.7 percent. May: 80.4 percent. September and December: not yet reported.

Number of hours of Board meeting time dedicated to ongoing education

Cumulative count of education session hours focused on the Board being aware of their roles and responsibilities.

TARGET = 20 hours

Table showing reported Board member capacity in hours for 2026. February: 9.25 hours. April: 2.0 hours, with 11.25 hours cumulative. May: 2.25 hours, with 13.5 hours cumulative. September and December: not yet reported.

Percent of Board Members reporting that they were adequately prepared to engage in the Board meeting, based on the preparatory material provided to them in advance of the meeting.

Number of Board Members who select “Agree” to a survey question regarding their preparation to engage in the Board meeting, based on the preparatory material provided to them in advance of the meeting.

TARGET = 5/5 rating

Table showing Board member capacity ratings out of 5 for 2026. February: 4.3 out of 5. April: 4.1 out of 5. May: 4.2 out of 5. September and December: not yet reported.

Percent of Board Members reporting that the whole Board discussion and debate were effective. Captured under the “Board Discipline” section of the Board’s self-evaluation process, which occurs after the second and last Board meetings of the year

Number of Board Members who select “Always” to the “Board Discipline” questions regarding the effectiveness of whole Board discussion and debate / Total number of Board Members who completed the Board’s self-evaluation process.

TARGET = 100%

Table showing a percentage measure of Board member capacity for 2026. February: not applicable. April: not applicable. May: 100 percent. September: not applicable. December: not yet reported.

Careholder Linkage Outcomes

This area of focus relates to the Board’s ability to be attentive and responsive to the public’s needs.

Planned Board Careholder linkages are completed

Percent of planned Careholder linkages are completed, as reported to the Board at meetings, as required by the Careholder Engagement Plan.

TARGET = 100%

 

Table showing a percentage measure of Careholder Linkage for 2026. February: not applicable. April: 100 percent. May: not applicable. September: not yet reported. December: not yet reported.

Linkage outcomes are applied to Board discussions and decisions

Number of Board discussions and decisions made at each meeting where outcomes of current or prior linkage outcomes are applied.

Table showing a percentage measure of Careholder Linkage for 2026. February: not applicable. April: 100 percent. May: not applicable. September: not yet reported. December: not yet reported.

Critical Governance Process Outcomes

This area of focus relates to the Board’s ability to meet its governance process accountabilities.

Quorum met on all Board motions

Number of Board motions where quorum was met / Number of Board motions per meeting.

TARGET = 100%

Table showing a percentage measure of Critical Process for 2026. February: 100 percent. April: 100 percent. May: 100 percent. September: not yet reported. December: not yet reported.

Outcomes of votes of all Board motions, reported in aggregate

 

 

Percent of Board motion votes by vote type (in favour / not in favour / abstain)

Table showing responses to a Critical Process measure for 2026. February: In favour – 100 percent; Not in favour – 0 percent; Abstain – 0 percent. April: In favour – 100 percent; Not in favour – 0 percent; Abstain – 0 percent. May: In favour – 99.6 percent; Not in favour – 0.4 percent; Abstain – 0 percent. September and December: not yet reported.

Effectiveness of the Board Chair in meeting their responsibilities at the Board meetings

Number of Board Members who select “Agree” to a survey question regarding the effectiveness of the Board Chair in meeting their responsibilities at the Board meetings.

TARGET = 5/5 Rating

Table showing 2026 results by reporting period: February, 4.7 out of 5; April, 4.6 out of 5; May, 4.7 out of 5. September and December results have not yet been reported.

R/CEO Ends Interpretation accepted as reasonable by the Board

Percent of Board motion votes by vote type (in favour / not in favour / abstain)

TARGET = 100%

Table showing reporting status by month: February 2026 — N/A; April 2026 — N/A; May 2026 — N/A; September 2026 — Not yet reported; December 2026 — Not yet reported.

Reporting of R/CEO Ends (Critical Outcomes) Policy achievement

Percent of Ends Policy achievement.

TARGET = 100%

Table showing 2026 results by reporting period: February and April marked as not available; May reported at 100%. September and December results have not yet been reported.

Reporting of R/CEO Executive Limitations compliance

Percent of specific policy provisions that demonstrate compliance.

TARGET = 100%

Table showing 2026 results by reporting period: February reported at 100%; April marked as not available; May reported at 100%. September and December results have not yet been reported.

Reporting of Board Governance Process Policy compliance

Percent of specific policy provisions that demonstrate compliance.

TARGET = 100%

Table showing 2026 results by reporting period: February reported at 97.3%; April and May marked as not available. September and December results have not yet been reported.

Reporting of Board-CEO Relationship Policy compliance

Percent of specific policy provisions that demonstrate compliance.

TARGET = 100%

Table showing 2026 results by reporting period: February, April, and May marked as not available . September and December results have not yet been reported.

Completion of aspects of the R/CEO performance appraisal process, as defined in Board Policy

Percent of specific policy provisions that demonstrate compliance.

TARGET = 100%

Table showing 2026 results by reporting period: February reported at 100%; April and May marked as not available. September and December results have not yet been reported.

Public Interest Impact

This area of focus relates to the Board’s ability to clearly demonstrate attunement to the public interest in their decision making.

Inclusion of a public interest rationale in all Board meeting materials, as appropriate

Percent of agenda items in Board meeting material which actually have a public interest rationale or specific questions related to the public interest / Percent of agenda items in Board meeting material which should have a public interest rationale or specific questions related to the public interest.

TARGET = 100%

Table showing 2026 results by reporting period: February reported at 72%, April at 100%, and May at 74%. September and December results have not yet been reported.

Description of any unresolved conflicts of interest declared by Board Members

TARGET = 0%

Number of unresolved conflicts, number of conflicts declared / total number of motions at a Board meeting.

Table showing 2026 results by reporting period: February, April, and May each reported at 0%. September and December results have not yet been reported.