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Election Process

Election to Council

Become involved in Council

Council’s role in public protection

The College of Medical Laboratory Technologists of Ontario (CMLTO) exists for the protection of the public’s right to safe, high-quality health care through self-regulation of the medical laboratory technology profession. The Council is the CMLTO’s governing body and its role is to serve the public interest by overseeing the regulation of the practice of medical laboratory technologists (MLTs). The Council also establishes the CMLTO’s strategic direction and the outcomes that will lead self-regulation forward in the interest of public safety.

Medical laboratory technologists (MLTs) can help shape the future by bringing their knowledge, skill and ability to Council. Council involvement provides MLTs with rewarding opportunities to contribute to both public protection and the long-term growth of the MLT profession.

The election of registered MLTs to Council takes place annually on a three-year rotation through the eight electoral districts. Staggered elections ensure the CMLTO always retains a base of experienced and knowledgeable members who can assist with transitioning new members to Council. The nomination process is completed by the end of May and voting is completed by the end of September. MLTs who are registered as practising members and are in good standing with the CMLTO can be nominated and vote in these elections. All MLTs (practising and non-practising) may vote in Council elections in their respective districts.

 

Council member skills and knowledge

All members of Council are expected to be effective contributors. The desired skills, traits and knowledge include:

  • the ability to work with a group to make decisions;
  • the ability to understand and follow democratic processes;
  • a willingness to devote time and effort to the work of the CMLTO and the Council; good communication skills; and,
  • an understanding that the goal of the CMLTO is to serve and protect the public.

The Council governs within a Policy Governance ® framework. Members should be aware of the mission and vision of the CMLTO and its regulations and Consolidated Bylaws (pdf).

 

Term of office

Council members hold their positions for a three-year term that begins on January 1. Each professional member may serve a maximum of three terms, for a total of nine consecutive years. Council members also serve on committees to complete important projects that further the CMLTO’s strategic goals.

 

Annual time commitment

Council meets four times a year. In addition, elected members are appointed to at least one statutory committee. The number of committee meetings per year (which may include panels, hearings, or working groups) varies according to workload. Generally, Council members should expect to spend an average of 10 to 15 days participating in CMLTO meetings each year. Council members also spend time preparing for these meetings, listening to members of the profession, and researching best practices.

 

Meeting location

Council and committee meetings are usually held in Toronto at the CMLTO office at 25 Adelaide Street East, Suite 2100, Toronto, ON  M5C 3A1. On occasion, Committees discuss issues via teleconference and e-mail.

 

Council member orientation

Council and non-Council Committee members receive a comprehensive orientation regarding the CMLTO's role, mandate, and governance framework. Council is provided with orientation and development sessions. New Council members are supported through a Council mentor program.

 

Council member reimbursement

Council members are reimbursed for all reasonable travel and accommodation expenses and receive an honorarium for their time commitment. Professional members are reimbursed by the CMLTO. Public members are reimbursed by the government. Honorarium and expense reimbursement for all Council members is in accordance with Ministry guidelines.

 

Three-year election schedule

Term of office

Year of election
Electoral districts

2014

2015

2016

 

 

1 - South West

 

2 - Central West

 

2 - Central West

3 - Toronto Area

3 - Toronto Area

 

4 - Central East

4 - Central East

 

5 - East

6 - North East
7 - North West
9 - Academic Member 8 - Member-at-large

Start of term of office (3 years) for elected members

January 1, 2015

January 1, 2016

January 1, 2017

 

Electoral districts

District 1 - Southwest Region

Composed of the Cities of London, St. Thomas, Stratford and Windsor; Bruce, Elgin, Essex, Grey, Huron, Lambton, Middlesex, Oxford and Perth Counties; Municipality of Chatham-Kent; Town of St. Mary’s; and the Township of Pelee.

 

District 2 - Central West Region

Composed of the Cities of Brantford, Guelph and Hamilton; Brant, Dufferin, Haldimand, Norfolk andWellington Counties; and the Regional Municipalities of Halton, Niagara and Waterloo.

 

District 3 - Metropolitan Toronto

Composed of the City of Toronto.

 

 

District 4 - Central East Region

Composed of the Cities of Barrie, Kawartha Lakes, Orillia and Peterborough; Haliburton, Northumberland, Peterborough and Simcoe Counties; and the Regional Municipalities of Durham, Peel and York.

District 5 - East Region

Composed of the Cities of Belleville, Brockville, Cornwall, Kingston, Ottawa, Pembroke, Prince Edward County and Quinte West; Frontenac, Hastings, Lanark, Lennox and Addington and Renfrew Counties; Towns of Gananoque, Prescott, and Smith Falls; and the United Counties of Leeds and Grenville, Prescott and Russell and Stormont, Dundas and Glengarry.

 

District 6 - North East Region

Composed of the City of Greater Sudbury; the Districts of Algoma, Cochrane, Manitoulin, Nipissing, Parry Sound, Sudbury and Temiskaming; and the District Municipality of Muskoka.

 

District 7 - Northwest Region

Composed of the Districts of Kenora, Rainy River and Thunder Bay.

 

 

District 8 - Member-at-Large

Composed of the whole province and members residing outside Ontario, for the purpose of electing a member-at-large.

Academic – Province of Ontario

The whole Province of Ontario. “Faculty members” refers to members of faculties of an educational institution in Ontario that grants diplomas in medical laboratory sciences.

 

Note: Districts named in Electoral District 6: North East Region, and Electoral District 7: Northwest Region include all single-tier municipalities contained within them. A complete list of single-tiered municipalities contained in each district is provided by the Ontario Ministry of Municipal Affairs and Housing.

 

Electoral map

electoral_dists_cmlto

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nomination process

Candidates considering standing for election to Council should:

  1. Review the election section of the CMLTO Consolidated Bylaws for the complete process and to confirm eligibility to stand for election.
  2. Review the criteria for ensuring nominators are eligible. Nominators must reside or be employed within the electoral district where the election will be held.
  3. Review the Information Required for CMLTO Council Election Biographies (PDF) for guidelines on preparing a biography. Candidate biographies are distributed, with voting ballots, to eligible voting members in the candidate’s electoral district.
  4. Print and complete the nomination form (PDF). Each candidate must complete and submit a nomination form, a brief biography including reasons for accepting the nomination and a recent photograph. The nomination form must be signed by the five nominators and the candidate.
  5. Send the completed and signed nomination form, with biography and photograph, to the College’s Registrar and Executive Director by the published deadline (May), 120 days before the date of the election (September).

Nominator eligibility

Review the election section of the CMLTO Consolidated Bylaws to ensure eligibility to nominate a candidate. Nominators must reside or work within the candidate’s electoral district and be in good standing with the CMLTO.

 

Eligibility to vote

Members are entitled to vote if they: hold a current certificate of registration in Ontario; are not in default of payment of fees; and work or reside in the electoral district where the election is being held.

 

Voting

No less than thirty days prior to the election (September), every member of the CMLTO who is eligible to vote in the district where an election is being held will receive a list of candidates and biographies, a ballot (including voting procedures and the deadline for receipt of ballots), and a return addressed envelope for the completed ballot.

 

Election timetable

2014

Date

Activity

March 2014

Call for nominations. Members are notified in FOCUS (the CMLTO member newsletter).

May 23, 2014

Deadline for receipt of nomination forms at CMLTO.

Aug. 22, 2014

Ballots mailed.

Sept. 22, 2013

Deadline for receipt of ballots.

Jan. 1, 2015

Start of term of office (3 years) for elected members.

2015
March 2015 Call for nominations. Members are notified in FOCUS (the CMLTO member newsletter).
May 25, 2015 Deadline for receipt of nomination forms at CMLTO.
Aug. 24, 2015 Ballots mailed.
Sept. 25, 2015 Deadline for receipt of ballots.
Jan. 1, 2016 Start of term of office (3 years) for elected members.
2016
March 2016 Call for nominations. Members are notified in FOCUS (the CMLTO member newsletter).
May 23, 2016 Deadline for receipt of nomination forms at CMLTO.
Aug. 22, 2016 Ballots mailed.
Sept. 23, 2016 Deadline for receipt of ballots.
Jan. 1, 2017 Start of term of office (3 years) for elected members.